IMTour Presenter Grants - Eligibility and Guidelines

IMTour Presenter Grants - Eligibility and Guidelines
  • Applicants must be a nonprofit, tax exempt 501(c)(3) organization or the equivalent.
  • Applicants must be incorporated in and currently conducting business in one or more of the following states: Alaska, Arizona, California, Hawaii, Idaho, Montana, Nevada, New Mexico, Oregon, Utah, Washington, or Wyoming.
  • Colorado presenters are not eligible to submit for the IMTour grant. This is the case because the program initially will present Colorado-based artists and thus advantage Colorado.
  • Applicants are only eligible if they submitted a letter of intent to participate in the program previously.
  • Applicants must have presented one performance by a paid professional company within the last three years.
  • Projects must include at least one public performance--a performance that is marketed to and open to the general public.
  • Projects must include at least one outreach activity with an educational component and may or may not include IMTour artists. IMTour projects can include as an outreach activity music industry seminars from Storm Gloor, a Denver-based professor of music industry and entertainment studies; subsidy for Professor Gloor is provided by the IMTour program in addition to the artistic fees support. If Professor Gloor is unavailable, some other outreach project must be proposed to be coordinated by the applicant. IMTour musicians will not develop outreach activities, but instead may be invited to participate in them, either by Professor Gloor or the applicant.
  • Projects must take place within 18 months of the application deadline.
  • Applications must be for the presentation of IMTour band(s).
  • Guidelines Funding Levels For The 2012-2013 Funding Season IMTour offers applicants the ability to apply for one standard presentation grant. Under IMTour, one grant per organization is available to presenters to support artistic fees in amounts of up to $2,500. Artistic fees may be used to cover artist travel, and applicants may request that some part of the award be used to promote the event. This project requires that funds be matched on a one-to-one basis. Matching funds can be in the form of either cash or in-kind. All matching funds must be documented in the manner required by the National Endowment for the Arts. Program Rules When selecting and designing projects for which you will apply for IMTour funding, please adhere to the following program rules. Because this is a new program, IMTour administrative staff may work with applicants to revise or refine their proposals. Staff may also work with applicants to coordinate scheduling requests.
  • Presenters may submit one IMTour standard performance application per annual IMTour grant round.
  • The proposed presentation must involve an IMTour artist/band that has been preselected for the IMTour program. The 2012 IMTour roster can be found here: IMTour
  • Events supported by IMTour grants must include at least one public performance. A public performance is a full-length performance that has been marketed to the general public and is not a performance that has as its primary audience students in a school or college setting; performances at schools or colleges must be open to the public.
  • Projects supported by IMTour grants must include at least one outreach activity with an educational component; for example: lecture-demonstrations, master classes, in-school educational activities involving students with the artist, etc. For applications submitted on behalf of an institution, the outreach activity must be directed to individuals outside of the institution. For example, applicants that are a dance school and also a presenter must provide an outreach activity for individuals outside of the dance school.
  • The following items are not considered to be qualifying outreach activities: 1) a performance for students that does not include an educational component about the art form; 2) a guest artist's residency at an institution of higher education; 3) activities at an institution of higher education for which the majority of the audience are students and/or faculty; 4) tickets to the public performance offered on a complimentary basis; 5) radio broadcasts or audio/video podcasts; and 6) a lecture or demonstration that directly precedes or follows the public performance. A good measure for determining the eligibility for a proposed outreach activity is whether the audience is different than the public performance, though some overlap is to be expected.
  • A note about projects with community members participating in the public performance: The IMTour grant program provides fee support for IMTour performing artists; however, guest artists (e.g local musicians) are not eligible for IMTour funds. A guest artist is an artist such as a guest band or artist that the presenter may wish to have opening a show, or embedded in a performance of, for example, a symphony performance. WESTAF encourages added participation by local performers, but those costs must be incurred by the presenter. The IMTour review panel reserves the right to make final decisions regarding eligibility of all presenters. A note regarding the eligibility for festivals. For festivals that are organized as a consortium of multiple discrete presenting organizations--rather than a single entity presenting numerous artists as part of a festival--the following rules apply:
  • Each festival presenter is eligible to apply for an IMTour grant if the presenter is the entity responsible for the paperwork and budget for the project for which IMTour funding is sought. For example, eligible presenters must contract with and pay the artistic fees directly to the artist or artist's management rather than through the festival organizer.
  • Projected earned revenues that are detailed in the IMTour project budget form must be collected and maintained within the applicant's presenting organization.
  • A Note on Seminars by Professor Storm Gloor As an added benefit of presenting an IMTour band, applicants may request the addition of an educational and community outreach program for musicians developed by Storm Gloor, a professor of music industry and entertainment studies at the University of Colorado-Denver. Seminars by Professor Gloor may or may not include the IMTour artists. This will be at the discretion of Professor Gloor. Professor Gloor teaches musicians and music industry professionals how to navigate the rapidly changing landscape of the music business in a digital age. From seminars on emerging revenue streams for musicians to social marketing and web presence, Gloor’s seminars are both timely and effective. Applicants may consider using Gloor to encourage professional development among community musicians, foster more productive relationships between musicians and industry (for and nonprofit) professionals, or to connect community audiences with local students. Applicants should consider if seminars from Professor Gloor: a) would be beneficial to the applicant’s local music community; b) if the resources are available locally to assist with coordinating the seminars (e.g. finding a meeting space, audio, visual, and internet accommodations, and so on); and c) if some other outreach or community involvement activity would be more beneficial. IMTour will support Gloor’s fees and travel. Please note that successful applicants are not guaranteed seminars by Professor Gloor, as his availability is limited by the timing of the presentations and Gloor’s availability. If applicants request a seminar by Gloor, they should propose a backup outreach activities in the event Gloor cannot be scheduled. About Professor Gloor Storm Gloor is an Assistant Professor in the College of Arts and Media at the University of Colorado Denver. In 2010 he was the recipient of the College’s Excellence in Teaching award. Along with teaching various music business courses, Gloor oversees the college’s award-winning record label, CAM Records. He has also developed the Music and Entertainment Marketing and Music and Entertainment in the Digital Age courses at the college. He holds an MBA from West Texas A&M University. Prior to working in academia, professor Gloor spent many years in the music industry in the retailing and merchandising of recorded music. Equitable Distribution: WESTAF reserves the right to limit or cap the amount of IMTour grants received by any state in the region should the distribution of funds not follow established demographic patterns or advantage any state in an unfair manner. Required Credits: In order to receive IMTour funding, presenters are required to credit IMTour’s support in all promotional/printed materials and electronic media related to any IMTour-funded engagement using the following phrase: "These activities are supported, in part, with funds provided by the Western States Arts Federation (WESTAF), the (presenter's state arts agency name), and the National Endowment for the Arts." All printed materials also must include the WESTAF, IMTour, and NEA logos, which are available on the WESTAF Web site and/or by the calling the WESTAF office at (303) 629-1166. Professional Standards: WESTAF encourages presenters, artists, companies, managers, and all others receiving support through WESTAF's Performing Arts programs and services to strive for professional standards of behavior that embody a commitment to honesty, integrity, fulfillment of verbal and written commitments, and the avoidance of conflicts of interest. Required Materials: Please note, the items listed below must be submitted to the WESTAF office in support of your IMTour application. IMTour requires that you submit these items electronically as digital files uploaded to your application.
  • A brief proposal for a presentation of an IMTour artist; applicants should propose a ranking of preferred IMTour artists, if possible, to increase the likelihood of an IMTour artist’s availability.
  • A budget for the presentation, which can include costs for travel and some costs for promotion of the event.
  • A detailed timeline of when you would hope to present an IMTour band. This timeline may be negotiated with the applicant, IMTour staff, and the IMTour artist depending on availabilities.
  • 1 copy of proof of nonprofit, tax exempt 501(c)(3) status, or the equivalent, from the applicant's organization. This can be uploaded as an electronic document (PDF or DOC format) within the application.
  • A proposal for a qualifying outreach activity, that may include a seminar by Storm Gloor, which is subsidized by the IMTour program separately from support for artistic fees.
  • Grants Process The IMTour application process consists of the following steps:
    a. Representatives of the presenting organization review the IMTour guidelines thoroughly and consider whether the organization is eligible to apply and whether it will compete favorably in the review process.
    b. Applicants with questions call the WESTAF office at (303) 629-1166 to receive guidance from an IMTour staff person.
    c. Contacts are made with other presenters to identify block-booking opportunities; presenters may propose to block-book an IMTour act with other presenters that did not previously submit a letter of intent to participate, as long as the presenting organization that did submit a letter of intent is the primary applicant.
    d. Discussions take place with community partners regarding the nature and extent of both the outreach and audience development activities.
    e. The presenting organization completes and submits the IMTour online application and sends in supporting materials by July 20, 2012.
    f. IMTour staff reviews all applications and recommends applications for funding; this process may involve direct communication between IMTour staff, artists, and applicants.
    g. The WESTAF executive committee reviews the recommendations, makes adjustments, and determines the final award amounts.
    h. Applicants receive notice of their application's status.
    i. Within 30 days of the notification of their awards, successful awardees return their signed IMTour contract to WESTAF. Failure to do so will result in the reallocation of funds to another presenting project.
    j. Awardees submit a fully executed artist/band contract to WESTAF at least three weeks prior to the performance, if the contract was not submitted with the application. The contract must be co-signed by both the presenter and artist/band, and include artist/band’s fee(s), engagement date(s), the location(s) and description(s) of performance(s), and all outreach activities planned.
    k. If unforeseen circumstances have altered the ability of awardees to present the artist/band for which they were awarded IMTour funds, applicants must secure the approval of WESTAF for a change in their engagements. WESTAF reserves the right to withdraw funding for any replacement performances.
    l. Within 60 days of completion of the project, a final report (including an evaluation form and narrative) is submitted to WESTAF along with promotional materials that show proof of crediting. Final reports must be filed online to be deemed complete.
    m. The presenter is paid on a reimbursement basis; exceptions may be made by the IMTour staff in consultation with artists and applicants.
    n. Final Payments will be processed 30 to 60 days after receipt of final report and invoice, and if the grant agreement stipulations are met and the NEA funds have been received by WESTAF, a check will be sent to the address listed in your profile.
    o. Payments/Support through IMTour is contingent on available funds.